SECTION 1: BACKGROUND Service(s) required to deliver project *
These services contain key words that will be used to match your ToR to providers with skillsets in the selected areas. Click
for a description of each subject area.
ToR closing date (UTC)
Please provide the date and time that the ToR will close. This indicates to the Service Provider how much time they have to produce their Proposals. The SLP recommends you provide a minimum of 20 business days.
Please provide an overview of your operations to set the context for your project request. This should include a basic overview of your operation and how this project fits in, whether this project is following up on previous work, and the motivation and context for the proposed project.
Project overview *
Please summarize the current needs you have for which you are requesting support. You will be given the opportunity to articulate discrete outcomes and activities later.
Desired project start date *
Please indicate the estimated date when you would like the project to begin. Project start dates must be a minimum of 45 business days from the ToR draft date, to allow sufficient time for providers to develop proposal, for proposals to be evaluated, and for contracting to be finalized. If you have an urgent need that would require a shorter timeframe, please contact the SLP Support Team
Number of short-term outcomes of the project -- 1 2 3 4 5+
Please select the number of short-term outcomes for your project and describe them below. For example: Our company is better able to plan for inclusive and beneficial growth of our tea operations to meet the processing capacity of our new factory.
Number of long-term outcomes of the project -- 1 2 3 4 5+
Please select the number of long term outcomes and describe them below. For example: Our company is able to identify an additional 2,000 farmers for our outgrower program.
Please select any negative outcomes that might arise from the project if not properly implemented.
Possible follow on activities *
Please list any next steps you are planning to take based on the outcomes of this project, if any. Click
for a description of each subject area.
SECTION 2: ACTIVITIES AND DELIVERABLES
Please provide the details below per Activity for all of the project Activities in as much detail as possible.
Please select the number of activities this project will have 1 2 3 4 5 6 7 8 9 10 10+
Please indicate the number of activities your project has. Below you will be able to provide details of each activity and will be able to upload a project file with more extensive activity information if necessary.
SECTION 3: SKILLS AND TEAM Describe the ideal project team
Include any required or desirable experience and qualifications.
SECTION 4: FEES AND SELECTION CRITERIA Currency Selection -- $ - USD £ - GBP € - EUR TSH
Please indicate the currency in which the fees will be paid.
Please select the language in which the proposal, project correspondence and documents should be submitted.
Please indicate the key criteria that you would like the Service Providers to be evaluated against when matching the ToR to Proposals.
Best Value Approach is a combination of Experience, Qualification and Cost and is recommended by the SLP.
Please indicate in what form you wish to receive the budget from the Service Provider. The major cost categories are: personnel costs; travel-related costs, including transportation and per diem for services conducted away from the home office; other direct costs, such as cost of printing or communication; indirect costs, including overheads.
Preferred payment structure *
The SLP recommends that payment structures are milestone/deliverable based. In a deliverables or milestones-based payment plan, each deliverable or milestone has an associated fee. Payment is tied to completion and submission of each deliverable or achievement of each milestone. If you prefer an alternative payment structure, such as time-based payments, please use the other field to specify.
Preferred reporting processes
Please indicate the preferred reporting process that you would like the Service Provider to use. This decision will allow the Service Provider to report in the correct format and follow the correct processes from the start of the project. The SLP can help support reporting by providing suggestions on methodologies, reporting tools and indicators.
For technology as a preferred reporting process, the data collection tool can be for example: TMP's Field Monitoring System - an open source monitoring and reporting system that makes use of android devices to collect and readily access data in the field, enabling participatory approaches to data management.
Please specify the desired frequency of reporting -- Monthy Quarterly Bi-annually Annually After submission of each deliverable/achievement of each milestone Unknown/provider recommended Other Additional submission guidelines
Please indicate any additional information that may be of interest to the Service Provider. For example: the different languages the proposal can be drafted in, also indicate if you require CV's of project team members to be submitted.
How would you like your Terms of Reference to be distributed? * SLP Open - Your project will be viewable by all SLP registered service providers who can then bid on your ToR. SLP Match – Your project will only be shared with a small pool of service providers who the SLP have evaluated as the most qualified matches. For admin use only